Secretary

The Secretary provides high-level administrative and clerical support to ensure efficient day-to-day operations of the office. This role involves managing correspondence, scheduling meetings, preparing documents, and maintaining organized records while ensuring confidentiality and professionalism at all times.

• High school diploma or equivalent; Diploma in Office Administration or related field preferred.

• Proven experience as a Secretary, Administrative Assistant, or similar role.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational and time management abilities.

• Professional demeanor and attention to detail.

• Ability to handle multiple tasks and meet deadlines.

• Discretion and confidentiality are essential.

Assist in preparing a basic agenda and prepare minutes of meetings to share.

Organize meetings between CEO and staff members according to guidelines.

Monitor CEO`s email and report any business-related correspondence.

Collect messages in CEO’s absence and relay them promptly and in an organized way.

Create invoices and assist in preparation of contracts and agreements of sales with directive from the CEO.

Create and maintain a filing system for Company Documents and monitor Company licenses expiry dates -GEA, Guyana Bureau, EPA, Mining Licenses etc.

Coordinate travel arrangements, accommodations, and itineraries when needed.

Greet and assist visitors and clients in a courteous and professional manner.

Monitor office supplies and assist in purchasing when required.