The Senior Accounting Officer is responsible for overseeing all financial aspects of the gas station and mini mart operations, ensuring accurate financial reporting, regulatory compliance, and effective cash flow management. This role requires strong attention to detail, expertise in retail and fuel accounting, and the ability to lead financial operations efficiently.
a) Bachelor’s Degree in Accounting, Finance or Diploma in same discipline.
b) A minimum of three (2) years’ proven accounting experience.
c) Certification in ACCA Accounting.
d) Experience with QuickBooks, Peachtree or other accounting software.
e) Certification in Computer Applications including Microsoft Office suite, (advanced Excel certification will be an asset.)
1. Financial Reporting & Bookkeeping
Maintain and reconcile the general ledger, accounts payable, and accounts receivable.
Accurately post daily sales (both cash and credit transactions) transactions, fuel purchases, and cash deposits.
Track and categorize and post business expenses, including but not limited to vendor payments, general expenses, operating expenses, payroll etc.
Recognize and accurately capture Value Added Tax (VAT)
2. Cash Management & Internal Controls
Oversee cash handling procedures, ensuring compliance with company policies by thoroughly checking daily shift report.
Reconcile daily cash, MMG transactions, E-Net Wallet and VISA (Debit/Credit) POS transactions.
Reconcile and Balance Cash Register in Accounting Software.
Review and report any discrepancies with “Cash Drawer History” in POS software.
Implement and enforce internal controls to prevent fraud, theft, and financial discrepancies.
Conduct surprise cash audits and verify register balances.
Accurately capture staff advances and shortages.
3. Inventory & Cost Accounting
Monitor fuel and retail inventory levels, ensuring accurate tracking and reporting in accounting software.
Preform stock counts, adjusting inventory system, apply deductions in correspondence to company policy.
Investigate discrepancies between physical stock and system records.
Correct product margins to optimize profitability.
Preform stock counts and correct inventory system, apply deductions in correspondence to company policy.
Record fuel runouts.
Coordinate with vendors to verify invoices and resolve billing issues.
4. Preparation, Reporting and Filing
Assist in cheque preparation.
Prepare and file NIS, PAYE and VAT Returns.
Assist in preparing Monthly, Quarterly and Year-End Reports.
Send off End of Day email reports on work process, finding, difficulties etc.
Identify cost-saving opportunities and operational inefficiencies.
Recommend improvements to accounting processes and financial systems.
Assist in Financial Audits.
Filing.